Creating a vendor and contract management system

Abstract

In this project, the team set out to alleviate problems relating to how outside services were managed by researching and developing a comprehensive agency-wide Vendor and Contract Management System. The goal was to start gathering vendor data from other departments and divisions within the agency, as well as historic and current data from SCEIS, to determine what vendors the agency had used in the past, what vendors the agency was currently using, how those vendors were selected, what services those vendors offer, and at what cost to the agency. From that data, the team would determine the current situation as it related to current vendors - to ensure no duplication of services (i.e., more than one vendor providing a single service), as well as determine if the agency was actually receiving the service for which it was paying. Ultimately, a vendor and contract system whereby every service was accounted for, from contract signing to the end of the contract’s term.