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The South Carolina Department of Archives and History offers microfilm and document digitization as well as and security microfilm vault storage for permanent/historical state and local government records. The Department also provides microfilming guidance to state agencies and local governments through technical publications. Publications, in the form of information leaflets, provide additional guidance on microfilm concerns, from legal requirements to preservation.
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Item Leaflet #29: Born-Digital Public Records: Policy Statement(2024-04-19) South Carolina Department of Archives and History, Archives and Records Management DivisionThis policy clarifies the position of the South Carolina Department of Archives and History regarding the creation, management and disposition of born digital records, as defined by Section 30-4-20 (c) of the Code of Laws of South Carolina, 1976 as amended.Item Leaflet #13: Public Records Stored as Digital Images: Policy Statement(2024-04-19) South Carolina Department of Archives and History, Archives and Records Management DivisionThis public records information leaflet number 13 clarifies the position of the South Carolina Department of Archives and History regarding the use of digital imaging technology for the maintenance of public records.Publication Leaflet #3: Service Bureau or In-House Microfilming(South Carolina State Library, 1992) South Carolina Department of Archives and History, Archives and Records Management DivisionThis public records information leaflet number 3 explains the factors that officials must weigh in choosing the best option for microfilming records of a government office. It includes a worksheet to help estimate the cost of an in-house operation.Publication Leaflet #13: Public Records Stored as Digital Images: Policy Statement(South Carolina State Library, 2005-06-24) South Carolina Department of Archives and History, Archives and Records Management DivisionPublication Leaflet #28: Time Capsules Old and New(South Carolina State Library, 2003-07-25) Morris, Patricia A.Publication Leaflet #4: Targeting and Certification of Microfilm(South Carolina State Library, 1996) South Carolina Department of Archives and History, Archives and Records Management DivisionThis public records information leaflet number 4 explains that targeting is an integral part of the microfilming process for state and local government records. Targets are used to identify the records being filmed, to serve as finding aids to those records, to conduct quality tests of the film, and to provide the certification needed to ensure that the film will be accepted in court in lieu of the original records.Publication Leaflet #15: The Deposit of Security Microfilm(South Carolina State Library, 1992) South Carolina Department of Archives and History, Archives and Records Management DivisionPublication Leaflet #6: Quality Testing of Microfilm(South Carolina State Library, 1992) South Carolina Department of Archives and History, Archives and Records Management DivisionThis public records information leaflet number 6 states that you should always inspect microfilm to ensure that it meets minimum quality standards. And if your original records are to be destroyed after being filmed, that inspection is vital. Too often government offices that fail to test their film properly find their film has deteriorated when they need the information it held years later. Only testing can ensure the durability of film and the legibility of copies made from it.Publication Leaflet #22: Standards for Microfilm Service Bureau Certification(South Carolina State Library, 1998) South Carolina Department of Archives and History, Archives and Records Management DivisionPublication Leaflet #12: Preservation Microfilming(South Carolina State Library, 1992) South Carolina Department of Archives and History, Archives and Records Management DivisionPublication Leaflet #19: Photographic Media: Care and Handling(South Carolina State Library, 2003-07-25) Morris, Patricia A.; South Carolina Department of Archives and History, Archives and Records Management DivisionPublication Leaflet #1: Legal Requirements for Microfilming Public Records(South Carolina State Library, 1991) South Carolina Department of Archives and History, Archives and Records Management DivisionBefore embarking on a micrographics project you should be aware of the legal requirements for microfilm set by the state of South Carolina. This public records and information leaflet number 1 explains the legal requirements for microfilm and what you must do to comply with those requirements.Publication Leaflet #17: How to Conduct a Records Inventory(South Carolina State Library, 1993) South Carolina Department of Archives and History, Archives and Records Management DivisionPublication Leaflet #2: On Choosing Records for Microfilming(South Carolina State Library, 1991) South Carolina Department of Archives and History, Archives and Records Management DivisionThis public records and information leaflet number 2 explains the factors you must weigh as you select records for filming. Things such as identifying the problem, identifying objectives, establishing value, assessing physical characteristics, preparing the records and technical considerations are discussed.Publication Leaflet #16: Disaster Preparedness and Recovery in State Agency and Local Government Offices(South Carolina State Library, 2002-09) South Carolina Department of Archives and History, Archives and Records Management DivisionPublication Leaflet #18: How to Establish Records Retention Schedules(South Carolina State Library, 1993) South Carolina Department of Archives and History, Archives and Records Management DivisionPublication Leaflet #7: Microfilm and Microforms(South Carolina State Library, 1992) South Carolina Department of Archives and History, Archives and Records Management DivisionPublication Leaflet #27: Guidelines for the Conversion of Digital Images to Microfilm Format(South Carolina State Library, 2003-02) South Carolina Department of Archives and History, Archives and Records Management DivisionPublication Leaflet #10: Computer Assisted Retrieval Systems(South Carolina State Library, 1992) South Carolina Department of Archives and History, Archives and Records Management DivisionPublication Leaflet #11: Microfilm Storage(South Carolina State Library, 1991) South Carolina Department of Archives and History, Archives and Records Management Division